Information on Private Data

On 25th May 2018, companies, organisations, public institutions and associations become subject to new rules on the collection, use and storing of personal information. According to the new Danish law on protection of personal information, Dataforordningsloven, we would are sharing information on the nature of the personal information that the association has on its servers in order to get in touch with members. We would also like to inform you how we use this data as an association.

In short, it means you have access to the personal information we have stored on you, and greater visibility of how we use this information.

Which information do we store and how do we use them?

We only store information you voluntarily have submitted to QA Programme or QA Alumni. We collect and store the data to understand your interest areas, to share relevant information and to invite you to our activities. We never share your information with third party without your consent.

We have the following information on our members:

  • Name
  • E-mail
  • Semester(s) of partcipation in the QA Programme

In Addition we hold some of the following information on some of our members:

  • Age
  • Gender
  • Nationality
  • University of origin
  • Membership status in the QA Programme
  • Year of attending the University of Copenhagen
  • Country of residence (at the time of your exchange)
  • Subject of study at the University of Copenhagen during your exchange stay

We use this information to invite you to the annual reunion, to confirm your relation to the alumni association and to make sure we can provide opportunities to reconnect and network with fellow QAs across the world, as we continue to grow as an alumni association.

You can at any time contact us to gain insights into the specific information we have stored on you. If you wish to do so, please contact us on

Furthermore, please be aware that we at our events take pictures, which may be published on social media, used on websites and in newsletters. Should you wish not to be included in these pictures, please inform us at our events.

Confirm your Membership in QA Alumni

Under the new legislation, you are  required to actively confirm that we may contact you with invitations to our QA Reunion and other relevant activities. We will take the needed measures to protect your information in compliance with the law. If you wonder what the QA Alumni does read more about us.

Should you want to know more, please consult the QA Alumni board on Should you wish to know more about your rights, or have your data deleted from our database, you must also contact the board.